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County and city decisions, permits, hearings and contracts

44 items from public meetings in City of Santa Rosa and City of Napa (meetings in the last 90 days and upcoming agendas), newest meeting first. Each item quotes the official agenda or minutes and links to the record.

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Where: City of Santa Rosa, CA (29) City of Napa, CA (15)

What: Decisions and votes (29) Permits and land use (1) Hearings and deadlines (2) County contracts (12)

MeetingOct 13, 2026

PlanetBids, Inc.: Third Amendment to Purchase Order for ongoing use of PlanetBids bid platform, extending term one year

City of Santa Rosa, CA · City Council

County contractrecommended$110,303

The Finance Department recommends that the Council, by motion, approve the Third Amendment to Purchase Order Number 170609 with PlanetBids, Inc., Woodland Hills, California to extend the term by one (1) year and add compensation in the amount of $24,122, for a total amount not to exceed $110,303.46, and authorize the Purchasing Agent to execute the Amendment.

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MeetingOct 13, 2026

Conditional Use Permit; Minor Design Review · DEL VALLE DRIVE-THRU · 2000 Sebastopol Road

City of Santa Rosa, CA · City Council

Permit / land usehearing scheduled

16.2** PUBLIC HEARING - DEL VALLE DRIVE-THRU APPEAL BACKGROUND: The proposed project includes construction of an approximately 850-square-foot drive-through building on a separate parcel adjacent to the existing Del Valle Mexican Restaurant at 2000 Sebastopol Road. The proposed drive-through would operate as an accessory use to the restaurant. Required entitlements include a Conditional Use Permit (CUP) for drive-through service and Minor Design Review for the new commercial structure.

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Comment period endsOct 15, 2026

Comment period ends: public education campaign on water access

City of Napa, CA · City Council · meeting of Oct 6, 2026

Hearing / deadlinecomment period end

recognize the importance of educating the public through the 12th annual “Imagine a Day Without Water” nationwide campaign on Thursday, October 15, 2026.

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MeetingOct 6, 2026

Swinerton Management & Consulting: Project Management Services for the Harvest Park Project

City of Napa, CA · City Council

County contractapproved$403,592

Approve and authorize the Parks and Recreation Director to execute on behalf of the City an agreement with Swinerton Management & Consulting for Project Management Services for the Harvest Park Project in an amount not to exceed $403,592.

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MeetingOct 6, 2026

Abode Services: Mental Health Clinician Services as part of the Homeless Services Street Outreach Team

City of Napa, CA · City Council

County contractapproved$257,000

Approve and Authorize the City Manager to execute Amendment No. 1 to Agreement No. 2025-893 with Abode Services increasing the compensation amount by $112,744 for a new maximum of $257,000 to continue providing Mental Health Clinician Services as part of the Homeless Services Street Outreach Team.

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MeetingOct 6, 2026

Cloud 5 Solutions, LLC: Public Safety Software Systems Support and Technology Project Management

City of Napa, CA · City Council

County contractapproved$2.1M

Approve and Authorize the Assistant City Manager to (1) execute Amendment No. 1 to Agreement C2024-147 with Cloud 5 Solutions, LLC increasing the not-to-exceed amount by $1,111,340 for additional Public Safety Software Systems Support and Technology Project Management services for a new not-to-exceed total of $2,101,340 and (2) to extend the agreement for one additional year ending June 30, 2030.

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MeetingSep 15, 2026

COMMUNITY EMPOWERMENT PLAN UPDATE

City of Santa Rosa, CA · City Council · Item 8.1 · File 26-0597

Decisionreceived

8.1 COMMUNITY EMPOWERMENT PLAN UPDATE This is a standing item on the agenda. Council will take no action except for possible direction to staff. This item has no impact on current fiscal year budget. Ana Horta, Community Engagement Manager, presented. No public comments were made. This item was received and filed.

Minutes → · Video at 21:13 → · Meeting page →

MeetingSep 15, 2026

August 18, 2026, Special Meeting Minutes.

City of Santa Rosa, CA · City Council · Item 12.1 · File 26-0700

Decisionapproved

12.1 August 18, 2026, Special Meeting Minutes. Draft MinutesAttachments: Approved as submitted. 12.2 August 18, 2026, Regular Meeting Minutes. Draft MinutesAttachments: Approved as submitted.

Minutes → · Video at 34:52 → · Meeting page →

MeetingSep 15, 2026

August 18, 2026, Regular Meeting Minutes.

City of Santa Rosa, CA · City Council · Item 12.2 · File 26-0658

Decisionapproved

Approved as submitted. 12.2 August 18, 2026, Regular Meeting Minutes.

Minutes → · Video of this item → · Meeting page →

MeetingSep 15, 2026

Best & Krieger LLP: continued legal services related to complex real estate transactions, including property acquisition, exchange, disposition, development, and associated governmental actions

City of Santa Rosa, CA · City Council

County contractapproved$500,000

The City Attorney’s Office and Real Estate Services recommend that the Council, by motion: 1) approve the First Amendment to Professional Services Agreement No. F003242 with Best City of Santa Rosa Regular Meeting Minutes Page 5 of 13 September 15, 2026City Council Regular Meeting Minutes - Final Best & Krieger LLP, increasing compensation by $400,000, for a total amount not to exceed $500,000, for continued legal services related to complex real estate transactions, including property acquisition, exchange, disposition, development, and associated governmental actions; and 2) authorize the City Attorney to execute the First Amendment. Sufficient appropriations are available in the current fiscal year budget.

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MeetingSep 15, 2026

MOTION - BID AWARD AND APPROVAL OF A GENERAL SERVICES AGREEMENT FOR ENGINEERED WOOD FIBER MULCH SERVICES

City of Santa Rosa, CA · City Council · Item 13.2 · File 26-0660

Decisionapproved

This Consent - Motion was approved. 13.2 MOTION - BID AWARD AND APPROVAL OF A GENERAL SERVICES AGREEMENT FOR ENGINEERED WOOD FIBER MULCH SERVICES

Minutes → · Video of this item → · Meeting page →

MeetingSep 15, 2026

Air Applied Mulch LLC: purchase, delivery, and installation of engineered wood fiber mulch

City of Santa Rosa, CA · City Council

County contractapproved$600,000

The Transportation and Public Works and Finance Departments recommend that the Council, by motion, approve General Services Agreement No. F003238 with Air Applied Mulch LLC of Wilton, California, for the purchase, delivery, and installation of engineered wood fiber mulch, for an initial three-year term with two one-year extension options and a total cumulative amount not to exceed $600,000 over the potential five-year term; authorize the Purchasing Agent to execute the Agreement and any approved extensions; and authorize the Purchasing Agent to make minor, non-substantive revisions, subject to approval as to form by the City Attorney. This item has no additional impact on the current fiscal year budget.

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MeetingSep 15, 2026

MOTION - APPROVAL OF FIFTH AMENDMENT AND INCREASE COMPENSATION TO BLANKET PURCHASE ORDER 168068 WITH CALMAT CO., DBA VULCAN MATERIAL COMPANY

City of Santa Rosa, CA · City Council · Item 13.3 · File 26-0661

Decisionapproved

This Consent - Motion was approved. 13.3 MOTION - APPROVAL OF FIFTH AMENDMENT AND INCREASE COMPENSATION TO BLANKET PURCHASE ORDER 168068 WITH CALMAT CO., DBA VULCAN MATERIAL COMPANY

Minutes → · Video of this item → · Meeting page →

MeetingSep 15, 2026

CalMat Co., doing business as Vulcan Materials Company: extension and increase compensation for services

City of Santa Rosa, CA · City Council

County contractapproved$729,615

The Transportation and Public Works and Finance Departments recommend that the Council, by motion, approve the Fifth Amendment to Blanket Purchase Order 168068 with CalMat Co., doing business as Vulcan Materials Company, Birmingham, Alabama, to extend the term and increase compensation in the amount of $150,000 for a total cumulative amount not to exceed $729,615.45.

Minutes → · Meeting video → · Meeting page →

MeetingSep 15, 2026

CalMat Co., doing business as Vulcan Materials Company: extension and increase compensation

City of Santa Rosa, CA · City Council

County contractapproved$150,000

Finance Departments recommend that the Council, by motion, approve the Fifth Amendment to Blanket Purchase Order 168068 with CalMat Co., doing business as Vulcan Materials Company, Birmingham, Alabama, to extend the term and increase compensation in the amount of $150,000 for a total cumulative amount not to exceed $729,615.45.

Minutes → · Meeting video → · Meeting page →

MeetingSep 15, 2026

MOTION - FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT NUMBER F003242 WITH BEST BEST & KRIEGER LLP FOR CONTINUED LEGAL REPRESENTATION

City of Santa Rosa, CA · City Council · Item 13.1 · File 26-0624

Decisionapproved

This Consent - Motion was approved.

Minutes → · Video of this item → · Meeting page →

MeetingSep 15, 2026

MOTION - FIRST AMENDMENT TO THE AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT FOR ZERO WASTE SONOMA

City of Santa Rosa, CA · City Council · Item 13.4 · File 26-0659

Decisionapproved

form by the City Attorney, to approve and execute minor, non-substantive revisions that do not materially alter the intent of the amendment. This item has no impact on current fiscal year budget. Staff Report Attachment 1 - Zero Waste Sonoma Staff Report Attachment 2 - First Amendment Attachments: This Consent - Motion was approved.

Minutes → · Video of this item → · Meeting page →

MeetingSep 15, 2026

Model1 Commercial Vehicles Inc.: purchase of four replacement paratransit cutaway vehicles

City of Santa Rosa, CA · City Council

County contractapproved$744,450

The Transportation and Public Works Department recommends that the Council, by resolution: 1) approve the Assignment to Purchase Agreement for the purchase of four replacement paratransit cutaway vehicles under the CalACT-MBTA Joint Procurement Cooperative Contract No. 20-01; 2) and authorize the Purchasing Agent to issue a purchase order and with Model1 Commercial Vehicles Inc., Chino, California in the amount of $744,450 for the purchase of four replacement paratransit cutaway vehicles; and 3) authorize the City Manager to make non-substantive changes, subject to approval by the City Attorney, and to execute all documents necessary to execute purchase.

Minutes → · Meeting video → · Meeting page →

MeetingSep 15, 2026

RESOLUTION - COOPERATIVE PURCHASE UNDER THE CALACT-MBTA JOINT PROCUREMENT CONTRACT NO. 20-01 OF FOUR REPLACEMENT PARATRANSIT CUTAWAY VEHICLES

City of Santa Rosa, CA · City Council · Item 13.5 · File 26-0697

Decisionadopted

This Consent - Resolution was adopted. RESOLUTION NO. RES-2026-103 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A COOPERATIVE PURCHASE UNDER THE CALACT-MBTA JOINT PROCUREMENT CONTRACT NO. 20-01 OF FOUR REPLACEMENT PARATRANSIT CUTAWAY VEHICLES FROM MODEL1 COMMERCIAL VEHICLES, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $744,450

Minutes → · Video of this item → · Meeting page →

MeetingSep 15, 2026

RESOLUTION - APPROPRIATION OF EXPEDITED DRINKING WATER GRANT FUNDS AND AUTHORIZATION OF FUTURE GRANT-RELATED APPROPRIATION ADJUSTMENTS FOR THE PARK ROYAL WATER CONSOLIDATION PROJECT

City of Santa Rosa, CA · City Council · Item 13.6 · File 26-0699

Decisionadopted

This Consent - Resolution was adopted. RESOLUTION NO. RES-2026-104 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA AUTHORIZING THE APPROPRIATION OF EXPEDITED DRINKING WATER GRANT FUNDING FROM THE STATE WATER RESOURCES CONTROL BOARD FOR THE PARK ROYAL WATER CONSOLIDATION PROJECT

Minutes → · Video of this item → · Meeting page →

MeetingSep 15, 2026

The City Council approved submission of a Letter of Interest and application for EPA funding for the Fulton Road Sewer Lift Station Relocation Project.

City of Santa Rosa, CA · City Council

Decisionadopted

These Consent - Resolutions were adopted. RESOLUTION NO. RES-2026-105 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE SUBMITTAL OF A LETTER OF INTEREST AND APPLICATION FOR FUNDING ASSISTANCE TO THE U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA) FOR A WATER INFRASTRUCTURE FINANCE AND INNOVATION ACT LOAN FOR THE FULTON ROAD SEWER LIFT STATION RELOCATION PROJECT

Minutes → · Meeting video → · Meeting page →

MeetingSep 15, 2026

The City Council approved a Clean Water State Revolving Fund application to the State Water Resources Control Board for the Fulton Road Sewer Lift Station Relocation Project.

City of Santa Rosa, CA · City Council

Decisionadopted

RESOLUTION NO. RES-2026-106 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A CLEAN WATER STATE REVOLVING FUND APPLICATION TO THE STATE WATER RESOURCES CONTROL BOARD FOR THE FULTON ROAD SEWER LIFT STATION RELOCATION PROJECT

Minutes → · Meeting video → · Meeting page →

MeetingSep 15, 2026

The City Council approved a financial assistance application for a financing agreement from the State Water Resources Control Board for the Fulton Road Sewer Lift Station Relocation Project.

City of Santa Rosa, CA · City Council

Decisionadopted

RESOLUTION NO. RES-2026-107 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING A FINANCIAL City of Santa Rosa Regular Meeting Minutes Page 9 of 13 September 15, 2026City Council Regular Meeting Minutes - Final ASSISTANCE APPLICATION FOR A FINANCING AGREEMENT FROM THE STATE WATER RESOURCES CONTROL BOARD FOR THE FULTON ROAD SEWER LIFT STATION RELOCATION PROJECT

Minutes → · Meeting video → · Meeting page →

MeetingSep 15, 2026

RESOLUTION - APPROVAL OF THE AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT OF THE SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY

City of Santa Rosa, CA · City Council · Item 13.8 · File 26-0696

Decisionadopted

This Consent - Resolution was adopted. RESOLUTION NO. RES-2026-108 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA APPROVING THE AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT OF THE SANTA ROSA PLAIN GROUNDWATER SUSTAINABILITY AGENCY

Minutes → · Video of this item → · Meeting page →

MeetingSep 15, 2026

Acknowledging receipt of SB1205 state mandated reporting for calendar year 2025

City of Santa Rosa, CA · City Council

Decisionadopted

This Consent - Resolution was adopted. RESOLUTION NO. RES-2026-109 ENTITLED: RESOLUTION OF THE COUNCIL OF THE CITY OF SANTA ROSA ACKNOWLEDGING RECEIPT OF City of Santa Rosa Regular Meeting Minutes Page 10 of 13 September 15, 2026City Council Regular Meeting Minutes - Final THE SB1205 STATE MANDATED REPORTING FOR YEAR 2025

Minutes → · Meeting video → · Meeting page →

Also as JSON. Procedural items (approving the agenda or minutes, ceremonial resolutions) are left out. Video links open the county's own player at the agenda item when its agenda system publishes the time.