County and city decisions, permits, hearings and contracts

PlanetBids, Inc.: Third Amendment to Purchase Order for ongoing use of PlanetBids bid platform, extending term one year

City of Santa Rosa, CA · City Council

County contractrecommended$110,303

The Finance Department recommends that the Council, by motion, approve the Third Amendment to Purchase Order Number 170609 with PlanetBids, Inc., Woodland Hills, California to extend the term by one (1) year and add compensation in the amount of $24,122, for a total amount not to exceed $110,303.46, and authorize the Purchasing Agent to execute the Amendment.

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Swinerton Management & Consulting: Project Management Services for the Harvest Park Project

City of Napa, CA · City Council

County contractapproved$403,592

Approve and authorize the Parks and Recreation Director to execute on behalf of the City an agreement with Swinerton Management & Consulting for Project Management Services for the Harvest Park Project in an amount not to exceed $403,592.

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Abode Services: Mental Health Clinician Services as part of the Homeless Services Street Outreach Team

City of Napa, CA · City Council

County contractapproved$257,000

Approve and Authorize the City Manager to execute Amendment No. 1 to Agreement No. 2025-893 with Abode Services increasing the compensation amount by $112,744 for a new maximum of $257,000 to continue providing Mental Health Clinician Services as part of the Homeless Services Street Outreach Team.

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Cloud 5 Solutions, LLC: Public Safety Software Systems Support and Technology Project Management

City of Napa, CA · City Council

County contractapproved$2.1M

Approve and Authorize the Assistant City Manager to (1) execute Amendment No. 1 to Agreement C2024-147 with Cloud 5 Solutions, LLC increasing the not-to-exceed amount by $1,111,340 for additional Public Safety Software Systems Support and Technology Project Management services for a new not-to-exceed total of $2,101,340 and (2) to extend the agreement for one additional year ending June 30, 2030.

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Best & Krieger LLP: continued legal services related to complex real estate transactions, including property acquisition, exchange, disposition, development, and associated governmental actions

City of Santa Rosa, CA · City Council

County contractapproved$500,000

The City Attorney’s Office and Real Estate Services recommend that the Council, by motion: 1) approve the First Amendment to Professional Services Agreement No. F003242 with Best City of Santa Rosa Regular Meeting Minutes Page 5 of 13 September 15, 2026City Council Regular Meeting Minutes - Final Best & Krieger LLP, increasing compensation by $400,000, for a total amount not to exceed $500,000, for continued legal services related to complex real estate transactions, including property acquisition, exchange, disposition, development, and associated governmental actions; and 2) authorize the City Attorney to execute the First Amendment. Sufficient appropriations are available in the current fiscal year budget.

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Air Applied Mulch LLC: purchase, delivery, and installation of engineered wood fiber mulch

City of Santa Rosa, CA · City Council

County contractapproved$600,000

The Transportation and Public Works and Finance Departments recommend that the Council, by motion, approve General Services Agreement No. F003238 with Air Applied Mulch LLC of Wilton, California, for the purchase, delivery, and installation of engineered wood fiber mulch, for an initial three-year term with two one-year extension options and a total cumulative amount not to exceed $600,000 over the potential five-year term; authorize the Purchasing Agent to execute the Agreement and any approved extensions; and authorize the Purchasing Agent to make minor, non-substantive revisions, subject to approval as to form by the City Attorney. This item has no additional impact on the current fiscal year budget.

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CalMat Co., doing business as Vulcan Materials Company: extension and increase compensation for services

City of Santa Rosa, CA · City Council

County contractapproved$729,615

The Transportation and Public Works and Finance Departments recommend that the Council, by motion, approve the Fifth Amendment to Blanket Purchase Order 168068 with CalMat Co., doing business as Vulcan Materials Company, Birmingham, Alabama, to extend the term and increase compensation in the amount of $150,000 for a total cumulative amount not to exceed $729,615.45.

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CalMat Co., doing business as Vulcan Materials Company: extension and increase compensation

City of Santa Rosa, CA · City Council

County contractapproved$150,000

Finance Departments recommend that the Council, by motion, approve the Fifth Amendment to Blanket Purchase Order 168068 with CalMat Co., doing business as Vulcan Materials Company, Birmingham, Alabama, to extend the term and increase compensation in the amount of $150,000 for a total cumulative amount not to exceed $729,615.45.

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Model1 Commercial Vehicles Inc.: purchase of four replacement paratransit cutaway vehicles

City of Santa Rosa, CA · City Council

County contractapproved$744,450

The Transportation and Public Works Department recommends that the Council, by resolution: 1) approve the Assignment to Purchase Agreement for the purchase of four replacement paratransit cutaway vehicles under the CalACT-MBTA Joint Procurement Cooperative Contract No. 20-01; 2) and authorize the Purchasing Agent to issue a purchase order and with Model1 Commercial Vehicles Inc., Chino, California in the amount of $744,450 for the purchase of four replacement paratransit cutaway vehicles; and 3) authorize the City Manager to make non-substantive changes, subject to approval by the City Attorney, and to execute all documents necessary to execute purchase.

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Best Best & Krieger LLP: continued legal services related to complex real estate transactions, including property acquisition, exchange, disposition, development, and associated governmental actions

City of Santa Rosa, CA · City Council

County contractrecommended$500,000

RECOMMENDATION: The City Attorney’s Office and Real Estate Services recommend that the Council, by motion: 1) approve the First Amendment to Professional Services Agreement No. F003242 with Best Best & Krieger LLP, increasing compensation by $400,000, for a total amount not to exceed $500,000, for continued legal services related to complex real estate transactions, including property acquisition, exchange, disposition, development, and associated governmental actions; and 2) authorize the City Attorney to execute the First Amendment. Sufficient appropriations are available in the current fiscal year budget.

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Stillwater Ecosystem, Watershed & Riverine Sciences, a California corporation dba Stillwater Sciences: Lake Hennessey Water Quality Improvement Project

City of Napa, CA · City Council

County contract$248,447

Authorized the Utilities Director to execute an agreement with Stillwater Ecosystem, Watershed & Riverine Sciences, a California corporation dba Stillwater Sciences, in an amount not to exceed $248,447 for the Lake Hennessey Water Quality Improvement Project and determine that the actions authorized by this item are exempt from CEQA.

Action taken: approved 6.E. 330-2026 Lake Hennessey Water Quality Improvement Project Authorized the Utilities Director to execute an agreement with Stillwater Ecosystem, Watershed & Riverine Sciences, a California corporation dba Stillwater Sciences, in an amount not to exceed $248,447 for the Lake Hennessey Water Quality Improvement Project and determine that the actions authorized by this item are exempt from CEQA.

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Stillwater Ecosystem, Watershed & Riverine Sciences: Lake Hennessey Water Quality Improvement Project

City of Napa, CA · City Council

County contractrecommended$248,447

Authorize the Utilities Director to execute an agreement with Stillwater Ecosystem, Watershed & Riverine Sciences, a California corporation dba Stillwater Sciences, in an amount not to exceed $248,447 for the Lake Hennessey Water Quality Improvement Project and determine that the actions authorized by this item are exempt from CEQA.

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